August 24th Regular Board Meeting Agenda

Board of Commissioners Regular Meeting
Administrative Office | 2008 N. Market Street, Champaign, IL 61822

Thursday, August 24 | 3:00 PM 

AGENDA

1. Call to Order and Roll Call
   
   
2. Approval of Agenda
   
   
3. Public Comments on Agenda Items Only
   
   
4. Approval of Minutes
   
   1. Regular Meeting Minutes - July 27, 2023
      
      
5. New Business
   1. Resolution 2023-6 Approval to Revise HACC repayment agreement policy.
   2. Resolution 2023-7 Approval of an Intergovernmental Cooperation Agreement with Housing Authority of the City of Norwalk, Connecticut and a Service Agreement with Brooks Jeffrey Marketing, Inc.
      
      
6. Chief Executive Officer's Report
   
   
7. Approval of Financial Reports
   1. July Cash Disbursements & Detailed Check Listing.
      
      
8. Public Comments on Non-Agenda Items
   
   
9. Closed Session
   1. Discussion of hiring, firing or continued employment of a specific employee.
   2. Discussion of probable and imminent litigation.
   3. Discussion of purchase or lease of real property for use of HACC.
   4. Discussion of purchase/selling price of real property to be acquired.
   5. Discussion of minutes of previous closed session.
      
      
10. Adjournment

Agenda Background

1. Resolution 2023-6 Approval to Revise HACC Repayment Agreement
   
   HACC is proposing to modify the current repayment agreement policy. We are increasing the threshold for repayment amounts for terminations from $3,000 to $5,000 (in accordance with the OIG recommendation) This allows HACC to offer repayment agreements for debts owed up to $5000 in lieu of termination from the program.
   
   We are changing the downpayment amount from 25% to 10% to permit families the opportunity to enter into the agreement and maintain their other expenses. Guidance for monthly installments has been clarified to also allow families a reasonable opportunity to repay without defaulting on the agreement or their other obligations.
   
   We are also working with the Illinois Comptroller's office to assist with withholding Illinois state taxes and lottery earnings for families and landlords who intentionally fraud HACC by misreporting income or keeping incorrectly disbursed HAP payment. This language has been added to the administrative plan's new policy.
   
   The policy also clarifies the payment process and identifies the debts owed reporting, that HACC can now implement into the actual Repayment Agreement once approved in the resolution.  See attached repayment agreement policy.
   
   
2. Resolution 2023-7 Approval to Award website design, development, and hosting services contract with Brooks-Jeffrey marketing
   
   HACC is in need of a new website in order to ensure transparency and accountability. We intend to contract with Brooks-Jeffery to design and host a new website that is accessible, aesthetically pleasing, and inclusive of all our many programs.